Far too often these days we hear stories of account information being released / lost / stolen or what-have-you. We may not be able to do much about this but we can take care of our own house.

Consider encrypting some or all of your email. When you encrypt email you:

  • Verify your identity to the recipient of your email: The person receiving your email is assured that you are the sender and spoofing your email address is not possible.
  • Protect Sensitive Information: Secure information to business partners, colleagues, legal or regulatory is protected and secured.
  • Protect Your Information in the Long Term: SMTP (the standard for mail transmission) is sent in the open with no security, backups of email are generally stored in plain, unencrypted text.
  • Ensure that your Message is the Right Message: Email that is encrypted cannot be altered or changed

Ask us how we can provide a secure email environment for your sensitive information. We will get right back to you with the goods. Email us at info@yourcalgaryitsource.com

What types of Information Should you Encrypt in Email?

Every day we send email with sensitive information in them, consider do you send email like this?

  • Human Resources: salaries, reviews, benefits
  • Passwords: passwords to bank accounts, investment accounts, websites that hold customer information
  • Financial Data: confidential earnings, costs, partner allowances
  • Business Practices: partnerships, acquisitions, ownership, shares, sales and marketing plans

If you send ANY of this type of information over unsecured email then you may want to consider email encryption.

Email encryption has come a long way in the last few year, previously you had to call the receiver on the phone and give them a key and then send the email and then they would have to enter that key to see the message and on and on and on – you get the message.

Now – The first time you send the user an encrypted email they will be prompted to register to the secure distribution site for email and thereafter they will receive your encrypted emails. Simple, Easy and very Cost Effective.

Here is a sneak peek:

  • automatically encrypt based on subject line keywords, if marked as confidential or even when sent to a specific email address or domain
  • encryption keys are automatically retrieved and distributed enabling transparent email sending
  • emails that are received from other users that are not encrypted will be automatically encrypted when resent or replied to based on defined policies
  • encrypted email is compatible with all email devices (PC, Mac, Android Smart Phones, iPhones and Blackberry) for a consistent user experience
  • don’t pay by the email but pay only a low monthly fee

Ask us how we can provide a secure email environment for your sensitive information. We will get right back to you with the goods. Email us at info@yourcalgaryitsource.com

While we are at it, Lets Talk Lap Top Hard Drive Encryption

Lap Top data encryption is a great place to consider encryption as well.   Lap Tops are high on the list for theft and it really is a simple matter to break your computer password opening up all of your data to the thief.

If you have built in encryption on your computer please consider enabling and using it. If you would like to receive some more information on how to safely encrypt your lap top hard drive please drop us a note.

Ask us how we can provide a secure email environment for your sensitive information.  We will get right back to you with the goods. Email us at info@yourcalgaryitsource.com